OUR PLACEMENTS

Placement summary

Pat Munro Ltd, a family owned multi-discipline contractor based in Highlands has an exciting 12 week project in their accounts division.  The company have a vacancy for a Business Systems Officer who will help to move their invoicing processes from manual to on-line. 

The role will involve analysing current systems, liaising with customers and researching new accounts systems that the company could implement.

Job description

Project Description

 

Task/Activity to be achieved	Expected result of task/activity	Date task/activity will be achieved
Analysis of our current customer database	To identify those customers for whom we do not hold an e-mail address	Estimated 15th July
Identify customers for whom we do hold e-mail addresses	Identify those who receive invoices and /or statements	Estimated 22nd July
Telephone or mailshot those customers without e-mail addresses	To update customer accounts	Estimated August
Investigate accounts system to identify if two separate email addresses can be used	To ensure all customers can receive both invoices and statements by e-mails	Estimated September
Investigate accounts system ability to e-mail accounts warning information	To be able to e-mail customers information on breach of credit limits and terms.	Estimated September

This position is part funded by Highlands and Islands Enterprise and the European Regional Development Fund.

 

Placement Objectives

To help Pat Munro move from a paper based accounts system to an online system.

Role Description

As part of the drive to improve the company systems at Pat Munro, it has been identified that there is still an over- reliance on paper based systems.  The move to the use of an e-invoicing system will speed up these processes and help to reduce Pat Munro’s carbon footprint.

Qualifications

Open to all current HNC, HND and undergraduate degree students who will return to their studies after the summer. Candidates will be considered provided they have the required skills.

Skills / Experience

Essential Skills

1. Pleasant  telephone manner
2. Knowledge of business computer systems (Exchange and Microsoft Office)
3. Good communication skills
4. Proactive, work on own initiative.
5. Willingness to learn new systems
6. Ability to gather and analyse data

Desirable Skills

1. Business Administration qualification

Benefits

Company benefits

• In- house training on our accounts package Opera 3 will be given.
• Training on use of Access Databases

Placement benefits

As part of this ScotGrad Summer Placement Programme you will have access to a tailored business skills training course. ScotGrad placements also offer a unique opportunity to connect with a vast network of students, graduates and ScotGrad alumni. All students appointed through the programme are encouraged to use the ScotGrad LinkedIn group to communicate with other ScotGrad participants, learn about any professional development opportunities, including any relevant networking events and build up a professional network.

Additional information

Location: Alness

Preferred start date: 04/07/2016

Company information

Founded in 1945, Pat Munro is a family owned multi-discipline contractor based in Alness. Four of the directors are family members.  With over 170 employees, they are one of the largest private contractors operating in the Highlands.

They own and operate their own quarries, manufacture roadstone and concrete and also have a Property Development and House Building division, currently developing two sites, one in Alness and the other in Dornoch.

Pat Munro has expertise in Civil Engineering, Waste Disposal, Road Surfacing, and Utility work.  The main office is at Caplich Quarry in Alness, with a quarry in Dornoch and a Waste Transfer Station in Inverness.

Company website: http://www.patmunro.co.uk

Placement contact details: Jan Turner
01349 882377